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WGBH Public Television Quality Workshop

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WGBH Public Television Quality Workshop
In the Beginning:
It’s all about Metadata
Alison Bassett, WGBH
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Goals
To show how to organize production
materials
- research, shoot, third party
 To show how to shutdown materials
- archive

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Tools are Filemaker Templates
Filemaker 7.0 or higher
- Easy to use
- Easy to search
 Free under Creative Commons license

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Reasons to do this:
Track materials
 Find materials again
 Re-use materials in other productions
 Save and use materials in other ways
- Websites
- Sell materials to others

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Reasons to do this:

Push to offer materials on-line
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Reasons to do this:

Open Vault - http://openvault.wgbh.org/
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Reasons to do this:

Teachers’domain - www.teachersdomain.org/
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Reasons to do this:

Stock Sales - wgbhstocksales.org/
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Reasons To Do This: The Digital Revolution
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Media Library and Archives
Forced to standardize metadata
 Created Filemaker templates
 PBCore Compliant - http://pbcore.org/2.0/

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How we find the stuff again
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Current home grown library system
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FM Tools Backbone to Info:
Original Footage Database
 Stills Database
 Stock Database

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Find the templates & handbook:
http://openvault.wgbh.org/blog/about/media-production-organizational-tools/
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Research Phase:
Stills Database
 Stock Database
 Figure out an organizational structure
- unique numbers
- a numbering range = a footage
house (BBC = 1100, ABC = 1200)

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STILLS
LAYOUT
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STILLS
LAYOUT
File-based
Production
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THUMBNAILS OR LIST LAYOUTS
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Stock Footage:
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Stock Footage:
Digital Fields
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Stock Footage:
List Layout
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Production Phase:
Stills Database
 Stock Database
 Original Footage Database

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Original Footage:
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Original Footage:
Digital
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Original Footage:
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Post Production Phase

Materials Used Database
 Program Log
 Payment to third parties
 Cue Sheets
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Archiving Phase
Today: Mixture of physical and file-based
media
 Vault & Off-site Storage facility:
- over 750,000 physical items
 DAM: Near-line and LTO tapes
- 155,000 Digital Assets

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Archiving Phase
Metadata from
databases:
- groomed &
uploaded into
MARS
 Physical assets:
- bar coded &
archived

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Archiving Phase

MARS Asset Record
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Archiving Phase

Physical assets
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FILE-BASED MEDIA: Artesia Open Text:
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DAM: Over 155,000 assets
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Thumbnail identifies the type of asset being displayed
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Stills:
Most integrated example of digital workflow
 Stills database from production uploaded into
our MARS database
 Digital stills are ingested into our digital asset
management system
 Displayed in both MARS & DAM

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A still record
in the
producer’s
stills
database…
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The same still
record now in
our archive
database…
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The still is available to download from MARS at high
or medium resolution.
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And stored and pulled from the DAM system, without
users realizing there is an integration.
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But what do we do with the file-based video…
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What we are currently testing:
Mapping from
Database record
To DAM
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Ingest tool:
 Software
called VITA.
 It is able to ingest the production database data at
the same time as the video ingest.
 It asks your security credentials, keyframe interval,
and the XSL stylesheet to query in order to do the
ingest.
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After ingest, users may stream the video,
or download the proxy or essence :
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It’s challenging:
Create a mapping document between Filemaker and
DAM
 Use mapping to generate an xml stylesheet
 Video is ingested simultaneously with the metadata from
Filemaker using the xml stylesheet
 Technical metadata is ingested simultaneously with the
video and production data using the xml generated by
the source digital files.

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It’s challenging:
Different formats being created all the time.
 Different cameras generate different folder
structures
 Files for actual media are nested several
folders down.

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It’s challenging:
Sony EX structure
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It’s challenging:
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Panasonic P2 structure
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It’s challenging:
Media Database - CatDV
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Takeaways
FileMaker Tools help track material
 Standard metadata is the key to success
 Must remain nimble with ever changing media
 Must keep exploring easier integration of
systems

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Discussion
•What have been your experiences?
•Questions?
Alison Bassett
WGBH
617-300-3836
[email protected]
[email protected]
pbsconnect.org/qualitygroup
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