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113 Salem Turnpike Norwich, CT 06360 Toll Free: 800

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113 Salem Turnpike Norwich, CT 06360 Toll Free: 800
456 West Main Street
Norwich, CT 06360
800-888-5275
[email protected]
Leaders in Youth Exchange Travel and Visa services
ABOUT OUR AGENCY AND
THE ROTARY DEPARTMENT
• Over 65 years in the
travel industry
• Full-service agency
offering leisure,
corporate, group and
meeting travel services
• Over 30 years
arranging Rotary Youth
Exchange travel and
documentation
• Three full-time agents
dedicated to Rotary
Students and their
parents
Leaders in Youth Exchange Travel and Visa services
SERVICES PROVIDED TO
ROTARY STUDENTS
• Step-by-step, easy to follow instructions for
completing visa or residency permit
documents
• Air tickets that meet Rotary requirements
• Toll free number for students and parents to
receive advice and ask questions
• Extended hours of operation during the
summer months
Leaders in Youth Exchange Travel and Visa services
HOW TO REGISTER
• Go to our website:
www.tzellyouthexchange.com
• Click on the link for
“Registration”
• Complete all required
information
Leaders in Youth Exchange Travel and Visa services
Leaders in Youth Exchange Travel and Visa services
REGISTRATION DEADLINES
• BEFORE APRIL 1ST: $125.00
• APRIL 2ND UNTIL JULY 1ST: $175.00
• AFTER JULY 1ST: $225.00
Leaders in Youth Exchange Travel and Visa services
WHAT IS A VISA?
A visa is official
permission from
a foreign
government to
enter that
country and stay
for a specified
period of time
Leaders in Youth Exchange Travel and Visa services
• Requirements vary country by country
and consulate by consulate
• Consulates have the ability to change
visa requirements and fees at any time
• Send us documents as you complete
them
Leaders in Youth Exchange Travel and Visa services
PERSONAL APPEARANCE
VS.
APPLICATIONS ACCEPTED BY MAIL
•
•
•
•
PERSONAL APPEARANCE
Student sends photocopies
of ALL documents by fax or
email
Once agent reviews,
student is sent info for
setting appointment/going
to Consulate
Under 18 must be
accompanied by adult
May be requested any time
APPLICATIONS BY MAIL
• Student sends ORIGINALS of
ALL documents, including
passport by courier
• Once agent reviews,
documents are sent to the
appropriate Consulate
• Agent will notify student of
any problems or when visa
is approved and received
back
Leaders in Youth Exchange Travel and Visa services
RECEIVING DOCUMENTS
ONLINE
• Students will create a username and
password when registering.
• CHECK YOUR ACCOUNT OFTEN FOR
UPDATES
Leaders in Youth Exchange Travel and Visa services
COMPLETING DOCUMENTS
• Read through everything before beginning
to fill out any papers
• Use your full name as it appears on your
passport
• Pay close attention to samples
Leaders in Youth Exchange Travel and Visa services
DOCUMENTS
Some documents will require notarization; if you
do not know a notary public look for one in the
yellow pages (www.yellowpages.com)
• If biological parents do not reside together, two
separate forms may be completed and notarized
separately
• Many (but not all) Consulates require submission
of the applicants birth certificate WITH A RAISED
SEAL. If you only have one original birth
certificate it is a good idea to get another certified
copy now (www.vitalchek.com)
•
Leaders in Youth Exchange Travel and Visa services
• Sign all documents in blue ink
• Print out a copy of all documents you
complete to keep at home
• Use your document checklist
Leaders in Youth Exchange Travel and Visa services
ADHERE TO DEADLINES!
Leaders in Youth Exchange Travel and Visa services
PASSPORT
• ALL students will need
a valid passport in
order to travel
• Must be valid for at
least 6 months from
your expected date of
return
• Sign full name in blue
or black ink only
Leaders in Youth Exchange Travel and Visa services
PASSPORTS
• Parents should have
a valid passport in
case an emergency
arises
• Always send
passports through
traceable mail
Leaders in Youth Exchange Travel and Visa services
VISA APPLICATION
PHOTOS
Leaders in Youth Exchange Travel and Visa services
APPLICATION PHOTOS
(PASSPORT SIZE &QUALITY)
• Do NOT submit your own digital photos
• Do NOT submit class photos, family photos,
snapshots or other “personal” photographs
• Save yourself (and us) time and go to a local
drugstore, WalMart, or other retail location
that takes PROFESSIONAL PASSPORT
PHOTOS
Leaders in Youth Exchange Travel and Visa services
ACCEPTABLE PHOTOS
NON- ACCEPTABLE
PHOTOS
Leaders in Youth Exchange Travel and Visa services
ROTARY GUARANTEE FORM
• Your official acceptance
from your host country
• This is NOT your visa
application form
• Sent from the host
country to Rotary in
the US
• Do NOT wait for this
form to arrive before
sending us your other
documents
Leaders in Youth Exchange Travel and Visa services
AIRLINE TICKETS
• Round trip
• Valid for one year
• Returns will changeable; at
either no fee or a nominal
fee charged by the airline.
Leaders in Youth Exchange Travel and Visa services
AIRLINE TICKETS
• Airfare quotes DO NOT include taxes,
airline surcharges or airfares to your final
destination in your host country
• Frequent flyer and internet tickets typically
do not meet Rotary requirements
Leaders in Youth Exchange Travel and Visa services
ITINERARIES
• Expect longer layovers
• Airlines determine the routing
• If a group departure is available to host
country, agent will always fit student’s
schedule to meet others traveling on
same day/to final destination
Leaders in Youth Exchange Travel and Visa services
TRAVEL INFORMATION
• Itinerary, invoice and fare rules will arrive via email shortly after visa or other travel documents
have been received or their arrival has been
guaranteed
• Read fare rules CAREFULLY and ask questions
BEFORE signing and returning
• Full payment must be received before tickets can
be issued
• Payments towards air tickets will be accepted
prior to issuance of air tickets. Final payment
must be received before tickets can be issued.
Leaders in Youth Exchange Travel and Visa services
DEPARTURE PACKETS
• Can arrive up to one day
prior to departure
depending on the
timeliness of receipt of
documents
• Contents will include
passport, baggage tags,
itinerary, packing, travel
and security information
Leaders in Youth Exchange Travel and Visa services
CHECK-IN BAGS
• 1 Bag at 50 pounds, 62
inches; 2nd bag at cost
• Overweight bags and
additional pieces of
luggage will cost extra
• Smaller US domestic
and foreign planes and
carriers may have
different requirements
L
E
N
G
T
H
HEIGHT
WIDTH
Leaders in Youth Exchange Travel and Visa services
CHECK-IN BAGS
AIRLINES RESERVE
THE RIGHT TO
CHANGE BAGGAGE
ALLOWANCES AND
FEES AT ANY TIME!
L
E
N
G
T
H
HEIGHT
WIDTH
Leaders in Youth Exchange Travel and Visa services
CARRY-ON BAGS
• One per
passenger plus
one “personal
item”
• Typical carry-on
baggage
allowance ranges
from 26-40 lbs
and no larger than
45 linear inches.
Leaders in Youth Exchange Travel and Visa services
HOW TO PACK
• Make a list and stick to it
• Leave valuable or sentimental items home
• Pack comfortable, loose fitting clothes that
match the weather and climate of your host
city/country
• DO NOT PACK TOO MUCH!!!!
Leaders in Youth Exchange Travel and Visa services
IN YOUR CARRY-ON, YOU
SHOULD HAVE….
• Host family and chairman’s telephone
number
• Prescription medications
• Toothbrush and a change of clothing
Leaders in Youth Exchange Travel and Visa services
Leaders in Youth Exchange Travel and Visa services
KEEP IMPORTANT ITEMS
WITH YOU AT ALL TIMES!
•
•
•
•
PASSPORT
BOARDING PASSES
CASH
CREDIT / DEBIT
CARDS
• PHONE CARD
Leaders in Youth Exchange Travel and Visa services
CHECK-IN AT AIRPORT
• Plan to check in 3 hours prior to flight
• Be sure baggage tags are completed with
HOST families address
• Do NOT lock your suitcases for check in
Leaders in Youth Exchange Travel and Visa services
WEAR YOUR ROTARY BLAZER
WHILE IN ANY AND ALL
AIRPORTS
• It will help other
Rotary students and
your host family
recognize you
• Customs and
Immigration officials
will know what you
are doing in their
country
Leaders in Youth Exchange Travel and Visa services
SECURITY INFORMATION
• All bags are subject to inspection
• Do not carry sharp objects such as
scissors, pocketknives, or metal
fingernail files in your carry on bags
• No inappropriate remarks regarding
bombings, weapons or hijackings will be
tolerated
Leaders in Youth Exchange Travel and Visa services
WHAT TO DO IF YOU
MISS YOUR PLANE
• Remain calm and polite
• Ask to be booked on
the next available flight
• Contact parents
Leaders in Youth Exchange Travel and Visa services
CUSTOMS & IMMIGRATION
• Be sure your
immigration card
is completed
• Answer questions
to the best of your
ability
Leaders in Youth Exchange Travel and Visa services
RETURN INFORMATION
• Email sent to parents and students that
contains:
– Return instructions
– Reminder to CONTACT TZELL WITH A
RANGE OF ACCEPTABLE RETURN DATES
BY FEBRUARY 15TH OF NEXT YEAR.
Leaders in Youth Exchange Travel and Visa services
1-800-888-5275
Theresa Bryan, Manager
[email protected]
Extension 106
Sabrina Burgett, Travel Consultant
[email protected]
Extension 107
Hilary Chivian, Travel Consultant
[email protected]
Extension 101
Leaders in Youth Exchange Travel and Visa services
Fly UP