ASI Budget Request Process
Associated Students Inc. Budget Request Process A guide to requesting a budget for fiscal year 2015-2016. Associated Students Incorporated (ASI) Statement of Purpose 0 Associated Students Incorporated is a non-profit auxiliary which exists to support the educational mission of CSU Channel Islands. 0 ASI facilitates learning and development through integrative and co-curricular approaches 0 Identifies and responds to major student issues and initiatives 0 Implements sound business practices which uphold the fiduciary responsibility associated with the management of student fees 0 Funds the operation and facility of the CI Student Union ASI Board of Directors 0 The Board of Directors is comprised of nine students, three University Administrators, one University Faculty member, and one community member. 0 The ASI Board is responsible for the oversight and management of ASI, which includes the allocation of ASI funds. BASC 0 Budget Allocation and Spending Committee (BASC) 0 The BASC was created as a committee of the ASI Board of Directors tasked to oversee the process of ASI budget requests. 0 The BASC is comprised of six ASI Board Members—four students and two non-students. 0 The BASC presents all budgets to the ASI Board who can either approve, amend, or deny the budget requests. Is your organization eligible for funding? 0 Student Organizations: All student organizations seeking funding must be registered with the University by the SEAL Center. Student organizations seeking funding must be open to membership to all CI students, regardless of race, color, religion, nationality, gender, national origin, age, disability, sexual orientation, economic status, marital status, veteran status, GPA or parenthood. 0 Athletic Organizations: The BASC shall not fund any sports club, as they are eligible to receive funding from the recreation and athletic fee. 0 Political Organizations: Organizations will not be considered for funding to advance any candidate or ballot issue in an off-campus election, or to finance off-campus lobbying or political activities of non-students. BASC Timeline Schedule Mandatory Meeting for Budget Review with Lundon Templeton, ASI Office Assistant Monday October 6, 2014 – Friday October 17, 2014 Student Union Building 2019 Requestors must turn in final budget packets to the Student Union Information Desk Monday October 20, 2014 by 5:00 PM Budget Presentations Monday October 27, 2014 – Friday November 7, 2014 Areas/Organizations will sign up to present during their meeting with Lundon Templeton BASC Budget Deliberations Wednesday November 12, 2014 – Friday November 14, 2014 Student Union – Coville Conference Room 1018 BASC Presents to ASI Board Thursday November 20, 2014 @ 7:40 a.m. Student Union – Coville Conference Room 1018 BASC will inform requesters of 2015-2016 budgets by Thursday December 4, 2014 (if allocations approved by ASI) Budget Packet (Items you will need) 0 BASC Procedures 0 ASI Budget Request form 0 ASI Budget Builder in excel 0 ASI Budget Request PowerPoint All forms can be found at: http://asi.csuci.edu/documents.htm Budget Request Check List Read and sign the ASI Budget Allocation and Spending Procedure. Complete ASI Budget Request Form. Complete ASI Budget Builder in Excel. Schedule mandatory meeting with ASI Office Assistant, Lundon Templeton, before Friday, October 17, 2014. Complete Budget Request PowerPoint and present to the Budget Allocation and Spending Committee (BASC). If you would like a copy of your 2014-2015 request or current budget reports please email [email protected] Budget Allocation and Spending Procedure Guidelines 0 Prior to building your budget, please read the Budget Allocation and Spending Procedure, which can be found at: http://asi.csuci.edu/documents.htm 0 You can also pick up a copy at the Student Union Information Desk. You are required to turn in the BASC procedures signed acknowledgement with your budget packet. Quick Facts Mandatory Meeting 0 Schedule a meeting with the ASI Office Assistant, Lundon Templeton, between October 6, 2014- October 17, 2014. 0 All club representatives will sign-up for their Budget Presentation date and time during this meeting. 0 Please bring the following items to the meeting: 1. Signed Budget Allocation and Spending Procedure. 2. Signed and completed Budget Request Form. 3. Completed Budget Builder (electronic copy). Creating a budget request using the Budget Builder in Excel 0 Step 1: Fill in your organization’s program information. 0 Step 2: Identify what is being requested and choose the appropriate account. Budget Builder Cont. 0 Step 4: Identify what month the expense will occur. 0 Example: A request of $100 for printing for an event held in August would look like the following: Questions Please contact Lundon Templeton at [email protected] Thank you!